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Setting-up and project management

Work package 1 is devoted to the planning and integral management of the IMPULSE project. It will ensure proper implementation of the work plan and efficient organisation and day-to-day project management. This work package is also responsible for optimising the allocation of resources and assessing and mitigating risks.

Deliverables
D1.1 Project and Risk Management Documentation – M3
D1.2 Installation and terms of reference of advisory bodies – M4
D1.3 Report on setting up of internal communications systems and communications rules – M4
D1.4 Project data management plan – M6
D1.5 Agendas and minutes of all project meetings – M42

Involved partners
ELI ERIC
ELI-ALPS
ELI Beamlines
ELI-NP

WP leader: Minja Maric (ELI ERIC)

Joint development of ELI as an integrated Organisation

The main objective of this work package is to design and implement a shared management system, related supporting information systems, and required financial and legal access agreements, to ensure a successful transition of ELI into sustainable, unified operations.

Deliverables
D2.1 Proposed access agreements with ELI hosting organisations – M6
D2.2 Financial rules, including in-kind management rules and first version of ELI cost book – M8
D2.3 ELI ERIC management and organizational concept – M8
D2.4 ELI ERIC statutory policies – M12
D2.5 Detailed requirements and implementation roadmap for ELI ERIC IT systems and ERP – M24 D2.6 Reports on roll-out of integrated management system – M42
D2.7 Report on implementation of initial elements of ELI ERP system – M36
D2.8 Report on transition from access agreements to fully integrated operations – M42
D2.9 Lessons learnt and revision of ELI integrated management system – M42

Involved partners
ELI ERIC
ELI-ALPS
ELI Beamlines
ELI-NP

WP leader: Gábor Németh (ELI ERIC)

Ramping–up Towards Excellent Steady-State Operations

The overall objective of work package 3 is to optimise performance and efficiency by establishing and implementing detailed procedures for the operation of the experimental systems available at ELI. Besides documentation describing technical issues such as alignment procedures, this work package also provides clear descriptions of the required roles and functions of involved staff.

Deliverables
D3.1 Facility Operations and Maintenance Standard Operating Procedures (SOP) and report on implementation and review process for ELI-ALPS – M32
D3.2 Facility Operations and Maintenance SOPs and report on implementation and review process for ELI Beamlines SOPs and report on implementation and review process for ELI Beamlines – M32 D3.3 Facility Operations and Maintenance SOPs and report on implementation and review process for ELI-NP SOPs and report on implementation and review process for ELI-NP – M32
D3.4 Detailed definition of metrology procedures and diagnostics instrumentation for operators and users of ELI-ALPS – M36
D3.5 Detailed definition of metrology procedures and diagnostics instrumentation for operators and users of ELI Beamlines –M36
D3.6 Detailed definition of metrology procedures and diagnostics instrumentation for operators and users of ELI-NP – M36
D3.7 Report on ELI-led metrology standardisation initiative with key stakeholders – M40
D3.8 Detailed specifications of spare parts database and development roadmap – M18
D3.9 Report on implementation and use of spare parts database by ELI Facilities – M38
D3.10 Report on training needs and implementation of training measures for ELI operators – M42

Involved partners
ELI ERIC
ELI-ALPS
ELI Beamlines
ELI-NP
STFC
CLPU
LMU MUENCHEN
HZDR

WP leader: Lajos Fülöp (ELI-ALPS)

Key technologies & enhanced experiments

This work package is focused on ensuring quality and reliable supply of critical state-of-the art optical components, which are crucial to enhance the capabilities and attractiveness of the ELI facilities.

Deliverables
D4.1 Guidelines for optimisation of LIDT of key optical components – M25
D4.2 Feasibility study and cost-benefit analysis of ELI-wide mirror coating facility – M42
D4.3 Detailed analysis of users’ target needs to implement mitigation strategies of EMP protection and debris shielding – M18
D4.4 Target production strategy and report on implementation – M36
D4.5 Report on Development of integration solutions to control system for critical diagnostics instruments – M38
D4.6 Simulation solution for optimisation of high-peak power laser operation – M40
D4.7 Report on implementation of setup for generation and characterisation of attosecond pulses with circular polarization by CNR – M41
D4.8 Report on implementation of proton diagnostic solution by INFN – M41
D4.9 Report on implementation of helical coil targets by QUB – M41
D4.10 Report on implementation of magnetic bottle electron time-of-flight spectrometer by FORTH – M41
D4.11 Report on implementation of XUV induced ionization studies in water-solved samples by STFC – M41

Involved partners
ELI ERIC
ELI-ALPS
ELI Beamlines
ELI-NP
TUDA
STFC
CNR
ELETTRA
HZDR
INFN
QUB
FORTH

WP leader: Daniel Kramer (ELI Beamlines)

Enabling excellent user access

For users, all ELI facilities should be accessible through one single, user friendly, point of entry. Work package 5 is dedicated to establishing a general user office at ELI ERIC and local user offices at the ELI facilities that comply with the highest quality standards currently observed at world-class research infrastructures.

Deliverables
D5.1 Management procedures and workflows of user offices and access-related processes – M13
D5.2 Conceptual design report for ELI user portal – M18
D5.3 Report on implementation of ELI user portal – M42
D5.4 Annual reports on implementation of access pilots – M13, M25, M37, M42
D5.5 Detailed description of training measures and tools for users – M18
D5.6 Report on implementation of user training activities – M42

Involved partners
ELI ERIC
ELI-ALPS
ELI Beamlines
ELI-NP
STFC
ELETTRA
HZDR

WP leader: Kazuo Tanaka (ELI-NP)

Fostering ELI’s Innovation Impact

To maximise ELI’s impact on innovation, work package 6 will develop and implement a shared approach to knowledge transfer and industrial access. This involves the development of shared innovation policies and strategies, which are translated into common processes, presentations and toolboxes aimed at transferring meaningful results of ELI to industry.

Deliverables
D6.1 Setting-up and operation of ELI central ILO and local units, annual reporting of activities – M13, M25, M37, M42
D6.2 Strategy for ELI Innovation – M12
D6.3 Report on implementation measures of ELI Innovation Strategy – M42
D6.4 Setting-up of ELI Industry Board – M24
D6.5 Report on meetings of ELI Industry Board – M42
D6.6 Report on organization of industry events at ELI – M42

Involved partners
ELI ERIC
ELI-ALPS
ELI Beamlines
ELI-NP
STFC
ELETTRA

WP leader: Aleš Hála (ELI Beamlines)

Promoting ELI Membership & Communication

Work package 7 is aimed at developing means and methods to promote ELI and attract new members and strategic partners to join the ELI community.

Deliverables
D7.1 Project website and portal – M5
D7.2 Project communications and dissemination strategy – M3
D7.3 New members and strategic partners engagement plan – M9
D7.4 Scientific community outreach strategy – M12
D7.5 Corporate identity guide and Communications rules for ELI – M6
D7.6 Annual reports on activities to engage new Partners – M12, M24, M36, M42
D7.7 Annual reports on community outreach activities – M12, M24, M36, M42
D7.8 Report on ‘Laser Science and Technology Roadmap for Europe’ – M28

Involved partners
ELI ERIC
ELI-ALPS
ELI Beamlines
ELI-NP
CLPU
IST
FORTH

WP leader: Alexandra Schmidli (ELI ERIC)

Ethics requirements

The aim is to provide an overview of data protection policy and measures, including technical and organisational measures to safeguard the rights and freedoms of the data subjects/research participants, security measures to prevent unauthorised access to personal data, and informed consent procedures in regard to data processing.

Deliverables
D8.1 POPD – Requirement No. 1 – M3

Involved partners
ELI ERIC